ProjectFiles: Specifications from Drawing Sheets

Some projects don't have separate specifications. Instead, the specifications are combined on the drawing sheets. With this feature, Part3 reads those sheets and pulls the spec sections out for you, so they work just like standard specs imported from a spec book! 📐

Once imported, these sections power your submittal requirements and the AI Submittal Assistant!

Upload & Select Your Specification Sheets

Step 1: Make sure your specification drawing sheets are imported into the project first. Need a hand with that? See Import Your Drawings.

Step 2: From the Specifications tab, click 'Import specifications' and choose 'Import from drawing sheets'.

Step 3: Select the drawing sheet(s) that have specifications on them. You can search by sheet number or title, or simply select the checkbox at the top of the drawing.

• Sheets with "spec" in the title show up first under Likely to be specifications. Everything else is listed under Other drawing sheets.
• If your project has more than one package, choose the Package these specs belong to, or click '+ Create new' to add one. With a single package, this is filled in for you.

Step 4: Click 'Extract sections'. Part3 will read the sheets and pull out each spec section.

Confirm & Complete Specifications Import

Step 1: Review what Part3 found, one sheet at a time. The drawing stays on screen next to the sections pulled from it, so it's easy to double check. Use the list on the left (or the arrows) to move between sheets.

For each section you can:

• Edit the Section code (for example 21 00 00) and the Section title
• Remove any unwanted spec section with the X next to the extraction. You can restore it if you change your mind.

Step 2: Fix anything that's flagged. Here's what each flag means:

• Missing section code or title (red): fill in the empty field. This needs fixing before you can import.
• Duplicate code (red): another section already uses this code. Change the code or remove one of them.
• Low confidence (yellow): the AI wasn't sure about this one. Check it against the drawing and click 'Accept'.
• "Adds a version to...": this code already exists on the project, so it will be added as a new version. No action needed!
• "Also on...": the same code was found on another selected sheet too.

Step 3: Once everything looks good, the message at the bottom will tell you how many sections will be imported. Click 'Confirm import'.

Step 4: Wait for the import to complete. The screen will look like this while importing.

Step 5: Once imported, you'll see an Import complete message with two options:

• 'View submittal requirements': see the submittals these specs call for
• 'View specifications': go to your imported spec sections

Step 6: Click 'View specifications'. You'll notice the From column shows where each section originated: the sheet number for drawing sheets, or the spec name. Feel free to click a sheet number to open the exact drawing the section was pulled from. 🎉

When a Sheet Is Revised

If a newer revision of a sheet is uploaded, Part3 lets you know, but it never updates your specs on its own. You're always in control!

• The section shows an amber banner letting you know a newer revision exists. Click 'Re-extract specification' to start a new import from the updated sheet.
• The Specifications page also shows a banner listing how many sections need updating. You can view them or dismiss it. If that sheet is revised again, the banner will come back.

What's Next?

Jump to our Import Your Specifications, AI-Powered Submittal Assistant & Submittal Requirements - Log Audit articles to learn more!